The Office of Advancement coordinates review with Finance and relevant academic leadership.
Proposing A Grant
Turning Needs into Opportunities
At Roberts Wesleyan University, we approach every grant as a partnership built on trust, purpose, and shared mission.
Whether a proposal is designed to launch a new program, expand access for students, or strengthen community impact, our process begins with faith and accountability—and ends with measurable results.
Our Approach
Every grant begins with the same foundation:
- Mission alignment – advancing Roberts’ vision to prepare thoughtful, service-oriented leaders.
- Clear outcomes – showing what impact looks like and how it will be measured.
- Responsible stewardship – managing resources with integrity and faithfulness.
We write every grant with both stewardship and vision in mind.
The Proposal Process
1. Identify the Need
Define the challenge or opportunity and how it supports Roberts’ mission.
2. Build the Case
Define the problem or opportunity. What challenge are we addressing? How does it connect to Roberts’ mission and strategic goals?
3. Write & Review
Draft a clear, focused proposal. The Advancement and Finance teams review for accuracy and alignment.
4. Submit & Steward
Once funded, we maintain strong communication and report regularly on progress and results.
Roles & Responsibilities
- Faculty/Staff: Identify opportunities, draft proposals, and manage project goals.
- Office of Advancement: Provide strategy, editing, and submission guidance.
- Finance Office: Develop and approve budgets; oversee spending and compliance.
- Donors & Funders: Receive impact updates and annual reporting.
Budget Development
A clear, accurate budget builds trust and credibility. Every Roberts grant budget includes:
- Direct Costs: Salaries, materials, travel, and project expenses.
- Indirect Costs: Administrative support necessary to sustain the work.
- Matching or In-Kind Support: Institutional contributions that demonstrate commitment.
- Sustainability Plans: Steps to continue the project beyond the grant period.
All budgets are reviewed for compliance, transparency, and donor intent.
Pre- and Post-Award Support
Before Funding (Pre-Award)
The Office of Advancement assists with proposal writing, budget drafting, and internal approvals.
After Funding (Post-Award)
Once a grant is awarded, the Finance Office ensures proper fund management, reporting, and donor communication.
Accountability & Stewardship
Every grant carries both opportunity and responsibility. Roberts provides:
- Annual impact reports to funders
- Internal audits and fiscal oversight
- Progress updates throughout the grant cycle
We handle each award with the same care and transparency that define our mission and values.
Resources
Grant Proposal Template
Budget Worksheet
Annual Impact Report
Grant Policy Handbook
Frequently Asked Questions
Most internal reviews are completed within two weeks.
Can faculty apply for outside grants?
Yes. All external proposals must first be approved by the Office of Advancement.
Questions? Contact the Office of Advancement